We are seeking a polished and proactive Administrative Assistant to support senior professionals within a professional services environment. This role requires someone who thrives under pressure, takes initiative, and can effectively manage multiple priorities while maintaining a high level of accuracy and professionalism.

Key Responsibilities:

• Manage calendars and coordinate client meetings (in-person, phone, and virtual)

• Prepare and process client deliverables including tax-related documents, engagement letters, extensions, and correspondence

• Communicate with clients regarding document requests and general inquiries

• Maintain and update client databases, including onboarding new clients

• Perform general office support duties such as answering phones, managing mail, ordering supplies, scanning, and filing

• Run occasional local errands as needed

Qualifications:

• 3+ years of administrative experience, preferably within a professional services or accounting environment

• Bachelor’s degree strongly preferred

• Strong written and verbal communication skills with a professional and polished presentation

• Exceptional organizational skills with the ability to multitask and meet tight deadlines

• High attention to detail and ability to exercise sound judgment

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe

• Experience with tax or accounting software platforms is a plus

• Ability to work overtime and weekends during peak tax season (now through mid-April)

• Must be able to work fully in-person in Miami

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Daniela Gomez