The Shipping Specialist plays a key role in preparing and dispatching clinical trial kits and related materials. This position operates within a warehouse/production setting and collaborates closely with kit assembly, inventory, and operations teams to ensure shipments are accurate, compliant, and delivered on schedule according to client and quality standards.

Key Responsibilities

• Prepare outbound shipments for kit-building orders by picking, verifying, packing, and staging materials for carrier pickup.
• Validate kit contents against work orders, ensuring correct quantities, proper lot and expiration alignment (when applicable), and complete documentation.
• Generate and review shipping documents such as packing lists, labels, and chain-of-custody forms as required.
• Package shipments using approved materials and procedures to maintain product integrity, including temperature-sensitive processes when needed.
• Coordinate shipment handoff to carriers and assist with tracking to ensure timely delivery; escalate any delays or issues.
• Maintain accurate inventory records using internal systems, including shipment confirmations and staging updates.
• Follow established SOPs and quality standards within a regulated environment; support audits and process improvements.
• Keep workspaces clean, organized, and compliant with safety and inspection requirements.

Required Qualifications

• 1+ years of experience in warehouse or shipping operations (picking, packing, labeling, documentation, staging).
• Strong attention to detail and ability to work in a structured, compliance-focused environment.
• Ability to follow standard procedures and maintain accuracy during repetitive tasks under deadlines.
• Basic computer proficiency (email, scanning, warehouse or shipping systems) with strong documentation skills.
• Ability to lift and move packages and remain on your feet for extended periods.

Preferred Qualifications

• Experience handling time-sensitive or healthcare-related shipments, including temperature-controlled materials.
• Familiarity with chain-of-custody processes or specialized shipment tracking requirements.
• Understanding of international shipping documentation and regulated materials is a plus.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Daniela Gomez