Accounts Receivable Clerk

Position Summary

We are seeking a detail-oriented Accounts Receivable Clerk to join our accounting team. This position will be responsible for supporting the day-to-day accounts receivable process, including customer invoicing, payment posting, account reconciliation, collections, and resolving billing discrepancies.

The ideal candidate has experience working in a construction, contracting, electrical, HVAC, plumbing, or other project-based environment and understands the importance of accurate and timely billing.

Key Responsibilities

• Prepare and process customer invoices for completed work and ongoing projects

• Enter, post, and apply customer payments accurately and timely

• Monitor outstanding accounts receivable and follow up on past-due balances

• Contact customers regarding outstanding invoices and payment status

• Research and resolve billing discrepancies, short payments, and account issues

• Reconcile customer accounts and maintain accurate AR records

• Process credits, adjustments, and account corrections as needed

• Review billing documentation to ensure invoices are complete and accurate

• Work closely with project managers, operations, and customers to resolve billing questions

• Maintain organized records of invoices, payments, correspondence, and supporting documentation

• Assist with month-end closing activities and AR reporting

• Support collections efforts while maintaining professional customer relationships

• Perform data entry and other general accounting duties as assigned

Construction-Related Responsibilities

• Process billing associated with multiple construction projects and customers

• Review project billing information for accuracy before invoices are issued

• Work with progress billing, pay applications, retainage, change orders, and construction contracts

• Maintain accurate customer and project account information

• Assist with documentation related to lien waivers and payment requirements

• Coordinate with internal teams to ensure completed work is properly billed

Qualifications

• 1–3+ years of accounts receivable, billing, or related accounting experience

• Construction or contractor accounting experience strongly preferred

• Experience with high-volume invoicing and payment processing

• Strong attention to detail and organizational skills

• Ability to research and resolve account discrepancies

• Proficiency with Microsoft Excel and accounting/ERP software

• Strong written and verbal communication skills

• Ability to manage multiple priorities and meet deadlines

• High school diploma or equivalent required; accounting coursework or degree is a plus

Preferred Experience

Candidates with experience in any of the following environments are encouraged to apply:

• Electrical contracting

• General contracting

• Residential or commercial construction

• HVAC or plumbing

• Mechanical contracting

• Homebuilding

• Specialty subcontracting

• Construction materials or building products

Ideal Candidate

The ideal candidate is someone who is organized, detail-oriented, comfortable working with numbers, and confident communicating with customers about billing and payments. Experience with construction-related billing, project accounting, or contractor/subcontractor accounts is highly valuable.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Evelyn Johnson