Duties and Responsibilities:

Key responsibilities include:
 
Accounts Payable (AP)
 

• Responsible for AP and monitoring the outflow of capital for the company
• Take a judicious approach to payments and exercise due diligence by comparing historical costs and assessing increases
• Uphold accounting controls, through identifying new expenses and cost increases
• Verify W-9 information, Federal ID numbers and purchase orders
• Resolve discrepancies with purchase order balances

• Monitor AP mailbox weekly for incoming vendor invoices
• Monitor Bank Activity daily for operating and payroll accounts

• Record accounting entries for all ACH movements (deposits and payables)
• Record accounting entries for benefit related transactions (FSA, DCA, COBRA, Transit Check etc.)
• Reconcile required accounts regularly
• Understand AP accounting entries and review P&L regularly for posting accuracy of indirect expenses
• Assists in the completion of Vendor Applications as needed
• Complete review of Trukmann’s Invoices monthly ensuring all items are applied to billable projects and review and update those that are missing
• Review cash movement in operating/payroll accounts and understand entries, how to process, and how to correct.
• Ad hoc payment analysis as requested
• Responsible for systematic electronic filing of all payables using standard naming convention

Accounts Receivable (AR)

• Responsible for collection of the firm’s AR
• Actively reduce AR through daily routine follow up with clients
• Track and reduce Days Sales Outstanding (DSO)
• Meet weekly with supervisor to review and strategize on aged AR collections
• Manage incoming collections, accurately record and apply cash deposits
• Prepare AR reports, graphs and dashboards to track AR KPI’s for project managers and leadership team
• Assist with accounting records and ledgers by reconciling monthly statements and transactions
• Monitor and understand Client Purchase Order Discrepancies

Employee Expense Administration

• Review and process employee cash and Amex expense reports monthly
• Ensure expenses get correctly allocated to appropriate accounts and receipts uploaded

Billing

• Assist with monthly invoicing and distribution of invoices
• Assist with completion of post billing reporting required to accompany invoices
• Assist with monthly/quarterly compliance reporting with state agencies (MWBE, Small Business, Utilization Workforce Charts, etc.)
• Ad hoc invoicing analysis reporting as requested

Skills and Requirements
 

• Extremely well organized
• Conscientious with effective time management skills
• Able to handle competing priorities
• Superior attention to detail
• Analytical and problem-solving skills essential to the role
• Strong Communication Skills
• Must be reliable and trustworthy
• Must be proficient in Microsoft Office Suite or related programs (Word, Excel & PowerPoint)
• Must have exposure to ERP and accounting software systems
• Ability to maintain confidential and meticulous records
• Works well in a fast-paced team environment
• Growth oriented and open to constructive feedback

Education and Experience
 

• Preferred college graduate with Business/Accounting focus

• 3+ years of experience, performing functions as outlined in the Job Description
• Prior industry experience or experience in small to mid-size firm a plus
• Experience with Deltek Vision or Deltek Vantagepoint a plus

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Edward Beller