Job Title: Equipment Compliance Data Entry Specialist
Location: Jacksonville, FL (On-site or Hybrid)
Job Type: Full-Time | Monday–Friday

Position Summary:

We are seeking a detail-oriented and highly organized Data Entry Specialist to support the Equipment Compliance department. This role is responsible for accurately entering, maintaining, and updating data related to transportation equipment and ensuring compliance with internal standards and federal regulations. The ideal candidate has excellent attention to detail, strong computer skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Enter and maintain accurate records of equipment compliance documentation across multiple internal systems and platforms.

• Upload and process incoming documents including insurance certificates, inspection reports, and lease agreements.

• Ensure all required documents meet compliance standards and regulatory requirements.

• Update equipment status in tracking systems to reflect current compliance standing.

• Work with external partners and internal departments to resolve document discrepancies or missing information.

• Communicate with agents, carriers, and internal staff via email and phone regarding equipment compliance issues.

• Perform quality control checks to ensure accuracy and completeness of data.

• Assist in generating reports and tracking compliance trends or exceptions.

• Participate in department meetings and training to stay informed on compliance policy updates.

Qualifications:

• High school diploma or GED required; associate degree preferred.

• 1–2 years of data entry or administrative experience, preferably in transportation, logistics, or compliance.

• Proficiency in Microsoft Excel, Word, and data management systems.

• Ability to work with high volumes of data while maintaining accuracy.

• Strong organizational skills and attention to detail.

• Comfortable navigating multiple software systems and platforms.

• Effective written and verbal communication skills.

• Ability to prioritize tasks and meet deadlines in a dynamic environment.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Evelyn Johnson