Job Title:

Accounts Payable Specialist – Systems & Process Improvement
(Alternative titles: Senior AP Specialist, AP Analyst, AP Systems Specialist)

Position Summary:

We are looking for a skilled and detail-oriented Accounts Payable Specialist to perform full-cycle AP functions within a shared services environment. This role ensures the accurate and timely processing of vendor payments while supporting system transitions, improving processes, and collaborating with cross-functional teams to maintain strong financial controls and service excellence.

Key Responsibilities:

Accounts Payable Operations

• Process vendor invoices, check runs, ACH/wire transfers, and virtual card payments accurately and on time.

• Perform 2- and 3-way matching of purchase orders, receipts, and invoices.

• Code invoices to the appropriate general ledger accounts and resolve discrepancies promptly.

• Manage invoice holds and coordinate with internal teams to clear exceptions and maintain timely payment cycles.

Reconciliation & Reporting

• Reconcile vendor statements and assist with month-end and year-end AP account reconciliations.

• Prepare AP reports, including payment status updates, aging summaries, and metrics for internal stakeholders.

Internal Controls & Compliance

• Ensure compliance with internal controls, accounting policies, and regulatory requirements (e.g., SOX).

• Maintain documentation and support external audits by preparing required AP schedules and backup.

Stakeholder & Vendor Support

• Respond to vendor inquiries professionally and provide excellent customer service to internal departments including procurement, finance, and operations.

• Foster strong working relationships across departments to ensure smooth AP operations.

Process & Systems Improvement

• Participate in system transitions or ERP implementations by supporting testing, data validation, and user training.

• Evaluate existing AP workflows and recommend improvements to increase efficiency, accuracy, and scalability.

Qualifications:

• Education: High school diploma or GED required; Associate’s degree in Accounting or Finance preferred.

• Experience: 3–5 years of full-cycle AP experience in a shared services or mid-to-large company environment.

• Technical Skills: Proficiency with Microsoft Excel and ERP/AP systems; strong data-entry and analytical skills.

• Knowledge: Solid understanding of AP best practices, invoice processing, vendor management, and internal controls.

• Communication: Strong verbal and written communication skills with a collaborative, problem-solving mindset.

• Attributes: Highly organized, deadline-oriented, and eager to contribute to process and systems improvement initiatives.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Amber Kemp