Accounts Payable Specialist

Location: Miami, FL
Employment Type: Full-Time

Position Overview

We are partnering with a fast-growing organization in the hospitality industry to identify an experienced Accounts Payable Specialist. This individual will support a high-volume, multi-location operation and play a key role in ensuring invoices, vendor payments, and expense-related transactions are processed accurately and efficiently.

The ideal candidate has hands-on experience with Restaurant365 (R365) and is comfortable working in a fast-paced environment with a high volume of vendors and transactions. Experience within the restaurant, hospitality, or other multi-unit industry is strongly preferred.

Key Responsibilities

• Manage the full-cycle accounts payable process, including invoice entry, coding, approvals, and payment processing.

• Process a high volume of invoices across multiple locations and legal entities.

• Utilize Restaurant365 (R365) for invoice processing, vendor management, and AP-related activities.

• Review invoices for appropriate coding, approvals, supporting documentation, and accuracy.

• Reconcile vendor statements and research and resolve invoice or payment discrepancies.

• Maintain accurate vendor records, including W-9s and payment information.

• Coordinate with restaurant/location managers and corporate teams to resolve outstanding invoices and approval issues.

• Prepare and process weekly payment runs, including ACH, checks, and other electronic payments.

• Assist with month-end close, including AP reconciliations, accruals, and outstanding invoice review.

• Respond to vendor inquiries and maintain strong vendor relationships.

• Support continuous improvements to AP processes and internal controls.

Qualifications

• 2+ years of accounts payable or related accounting experience.

• Hands-on Restaurant365 (R365) experience required.

• Experience working in a high-volume, multi-location environment strongly preferred.

• Restaurant, hospitality, retail, or food & beverage industry experience is a plus.

• Strong understanding of accounts payable processes and basic accounting principles.

• Proficiency with Microsoft Excel.

• Strong attention to detail and organizational skills.

• Ability to manage multiple priorities and deadlines in a fast-paced environment.

• Strong communication and problem-solving skills.

Ideal Candidate

The ideal candidate is detail-oriented, organized, and comfortable operating in a rapidly growing environment. They understand the complexities of AP within a multi-unit business and can confidently navigate Restaurant365 while maintaining accuracy and responsiveness across a large volume of transactions.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Leopoldo Bertini