Legal Executive Assistant

We are seeking an experienced Legal Executive Assistant to join a fast-paced and dynamic team. This role supports attorneys specializing in financial and business law and requires someone with a strong background in litigation support, preferably from large firms. Candidates with personal injury or plaintiff-side defense backgrounds will not be considered.

Position Overview:

The ideal candidate is a proactive, detail-oriented professional with extensive experience in commercial litigation. You will be responsible for managing high-level administrative and legal tasks, ensuring seamless support for attorneys and their clients.

Key Responsibilities:

• Litigation Support: Draft, proofread, and finalize pleadings, motions, and other legal documents; assist with electronic filings in federal and state courts.
• Administrative Tasks: Maintain attorney calendars, coordinate meetings and depositions, and manage complex travel arrangements.
• Document Management: Organize and manage case files, ensuring accuracy and accessibility of records in compliance with firm policies.
• Client Communication: Serve as a liaison between attorneys, clients, and third parties, ensuring clear and timely communication.
• Billing Coordination: Assist with time entry, prebill edits, and invoice processing; liaise with the billing department to ensure accurate and timely client billing.
• Research and Reports: Conduct legal research, prepare summaries, and compile data as requested.
• Team Collaboration: Work closely with other assistants and departments to ensure smooth operations and provide backup support when needed.

Qualifications:

• Experience: 5+ years of experience as a Legal Executive Assistant in a commercial litigation setting, preferably within a large firm environment.
• Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong knowledge of e-filing systems for federal and state courts.
• Excellent organizational and time management skills.
• Exceptional written and verbal communication abilities.
• Preferred Background: Experience supporting attorneys in financial and business law.
• Education: Bachelor’s degree preferred; High School Diploma or GED required.

Why Join Us?

• Work alongside top-tier legal professionals in a collaborative and supportive environment.
• Gain exposure to complex commercial litigation cases.
• Competitive compensation and benefits package.
• Opportunities for professional growth and development.

If you are an experienced Legal Executive Assistant with a strong background in commercial litigation and are ready to bring your expertise to a challenging and rewarding role, we encourage you to apply. Candidates must send a resume to be considered.

EOC

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Amy Smith