Job Summary:

The Accounts Payable Specialist is responsible for overseeing the company's accounts payable functions, ensuring that all payments are processed efficiently, accurately, and on time. This includes verifying and reconciling invoices, managing vendor relationships, and ensuring compliance with internal controls and financial policies.

Key Responsibilities:

• Invoice Management: Receive, review, and process invoices from vendors, ensuring they are accurate and match purchase orders or contracts.

• Payment Processing: Prepare and process payments for approved invoices using the company’s financial system, ensuring that all payments are made on time and in compliance with company policies.

• Vendor Relations: Communicate with vendors regarding payment status, discrepancies, or missing invoices, and resolve any issues promptly.

• Reconciliation: Reconcile accounts payable transactions by comparing the company’s records to vendor statements and resolving any discrepancies.

• Expense Reporting: Assist with the preparation of monthly, quarterly, and annual financial reports by ensuring that accounts payable data is correctly reflected in the company’s financial statements.

• Compliance & Controls: Ensure all payments and processes comply with company policies, legal regulations, and internal controls.

• Record Maintenance: Maintain organized and accurate records of all accounts payable transactions, invoices, and related documentation.

• Vendor Set-up: Set up new vendors in the system, ensuring all required documentation is complete and accurate.

• Assist with Audits: Provide necessary documentation and reports for internal and external audits.

• Support Other Departments: Work closely with other departments (e.g., Procurement, Finance) to ensure smooth coordination between departments and timely payment processes.

Qualifications:

• Education: A high school diploma is required; an associate’s or bachelor’s degree in accounting, finance, or related field is preferred.

• Experience: At least 2-3 years of experience in accounts payable or related financial roles.

• Skills:

  • Strong knowledge of accounting principles and practices.

  • Proficient in using accounting software and ERP systems (e.g., QuickBooks, SAP, Oracle).

  • Excellent attention to detail and organizational skills.

  • Strong communication and interpersonal skills for vendor relations.

  • Ability to work independently and as part of a team.

  • Ability to handle sensitive and confidential information.

• Certifications: Additional certifications such as Certified Accounts Payable Specialist (CAPS) can be a plus.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Adam Magarian