We are seeking a detail-oriented and proactive Bilingual Administrative Assistant  to provide administrative and clerical support. This role is essential in ensuring smooth daily operations, including mail distribution, office supply management, and maintaining office spaces.

Responsibilities:

• Handle scanning, printing, copying, and mailing tasks.
• Pick up and distribute incoming mail, including FedEx and UPS deliveries.
• Manage outgoing mail and scanning requests.
• Conduct office rounds every hour to ensure efficiency.
• Assist with trial preparation, including working overtime as needed.
• Maintain and troubleshoot office copiers, including placing service calls and ordering toner.
• Set up and maintain conference rooms, including cleaning and restocking supplies.
• Clean and stock kitchen areas and copier stations.
• Coordinate courier services, hand deliveries, and bank runs.
• Adjust work schedule as needed, including early arrivals and late departures.
• Support special events with setup, cleanup, and logistical coordination.
• Order and maintain office and kitchen supplies.
• Run occasional personal errands for staff as required.
• Provide receptionist coverage when needed.
• Perform additional duties as assigned.

Qualifications:

• High school diploma or equivalent.
• Bilingual, English and Spanish
• Minimum of 2 years of experience in customer service, reception, or a related field.
• Strong verbal communication and interpersonal skills.
• Excellent customer service skills.
• Basic knowledge of administrative and clerical procedures.
• Proficiency in Microsoft Office Suite.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Amy Smith