Executive Assistant (Part-Time)

Industry: Startup (50+ employees)

Location: Remote, EST Hours

Schedule: 25-30 hrs/week, Monday-Friday with availability between 9 AM-6 PM EST; daily 8:30-9:30 AM meeting; occasional evening support

Compensation: $22/hr

About the Role:

We're seeking a proactive and detail-oriented Executive Assistant to support the CEO of a dynamic early-stage startup. This role is 90% focused on business support and 10% on personal and side projects. You'll play a key role in ensuring the CEO's time is optimized, projects are on track, and communications are handled efficiently.

Key Responsibilities:

• Manage complex calendar scheduling, prioritizing meetings and ensuring alignment
• Coordinate internal and external meetings and prepare related materials
• Draft, edit, and proofread emails, documents, and presentations
• Support CEO in sales meetings by preparing briefs and background research
• Track and organize projects using tools like JIRA and Notion
• Handle light personal tasks (e.g., appointments, reservations)
• Maintain confidentiality across all communications and sensitive information

Requirements:

• 2+ years in an Executive Assistant or similar role supporting C-level leadership
• Strong proficiency in Google Workspace (Calendar, Sheets, Slides, Gmail)
• Experience with Hubspot CRM; familiarity with JIRA, Notion, and Slack preferred
• Excellent communication, organization, and time management skills
• Professionalism, discretion, and a strong attention to detail
• Startup experience and ability to adapt in a fast-paced environment

Ideal Candidate:

You're an operationally-minded self-starter who thrives in high-energy, fast-moving environments. You're tech-savvy, eager to grow, and have a proven ability to bring order to chaos. You think ahead, communicate clearly, and take pride in being two steps ahead of your executive.

Interview Process:

1. Video Interview with HR and CEO
2. Project-based assessment (e.g., meeting prep, scheduling, research)
3. Reference checks prior to offer

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

David Hwang