Job Description

The Legal Assistant provides administrative and legal support to in-house counsel and claims/legal teams within an insurance organization. This role supports litigation, regulatory compliance, and claims-related legal matters by managing documentation, coordinating case activity, and ensuring accuracy, confidentiality, and timely execution of legal processes.

Key Responsibilities

• Provide administrative and legal support to in-house attorneys, claims managers, and legal staff.

• Prepare, review, and format legal documents including pleadings, correspondence, discovery responses, subpoenas, and settlement documentation.

• Maintain legal files and case management systems, ensuring accurate documentation and adherence to retention policies.

• Coordinate litigation calendars, track deadlines, and schedule hearings, depositions, mediations, and meetings.

• Assist with insurance claims litigation, including bodily injury, property damage, subrogation, coverage disputes, and bad faith claims.

• Communicate with external counsel, adjusters, courts, regulatory agencies, and internal departments.

• Process service of process, manage subpoenas, and track responses in compliance with court rules.

• Support regulatory and compliance matters, including state insurance filings and audit requests.

• Assist with discovery management, document production, and e-discovery coordination.

• Prepare expense reports, manage legal invoices, and track outside counsel billing.

• Conduct basic legal research and compile case summaries as requested.

• Maintain strict confidentiality and ensure compliance with HIPAA, privacy laws, and company policies.

Qualifications

• Associate’s or Bachelor’s degree, Paralegal Certificate preferred.

• 2+ years of experience as a Legal Assistant or Paralegal, preferably within insurance, litigation, or corporate legal environments.

• Knowledge of insurance law, litigation procedures, and legal terminology.

• Proficiency with legal case management systems and Microsoft Office Suite.

• Strong organizational skills and ability to manage multiple deadlines.

• High attention to detail and discretion in handling sensitive information.

• Excellent written and verbal communication skills.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Hakeem Peterson