Ascendo Resources is currently seeking a Billing Coordinator for a full-time, hybrid role.

Our client is a prominent, large-scale New York law firm with nearly 600 employees. We are seeking a Billing Coordinator to join its billing team in Lower Manhattan. This position reports to the Billing Supervisor and is responsible for all aspects of client billing — from proforma generation through final payment. The ideal candidate brings sharp analytical skills, a client-service mindset, and the ability to manage competing priorities in a fast-paced legal environment.

What you'll do

• Review matter set-up to ensure proper coding, rate compliance, task codes, and e-billing adherence; proactively follow up with timekeepers, assistants, e-billing vendors, and clients
• Provide budgets, billing forecasts, and ad hoc reports to clients and management
• Process client bills end-to-end: proforma generation, narrative edits, task codes, and ledger file creation
• Proactively manage collections by following up on past-due invoices with attorneys, clients, and the Director of Collections
• Submit e-bills, resolve rejections and adjustments, and manage invoices through to payment via e-hub and various e-billing platforms
• Serve as the primary billing contact for assigned attorneys, clients, and management

What we're looking for

• Bachelor's degree required — Business, Accounting, or Finance preferred
• 2+ years of legal billing experience
• Experience with Elite / Aderant strongly preferred; 3E experience a plus
• Strong analytical and critical thinking skills
• Excellent written and verbal communication skills
• Self-motivated, able to work independently and multitask
• Flexibility for overtime when needed

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Mark Tumada