The Office Manager will manage the executive’s calendar, meetings, priorities, correspondence, and operational needs. This role will organize projects, files, communications, and action items while ensuring assigned tasks are followed through to completion. Success in this position requires anticipating needs, identifying issues early, and maintaining accountability in a fast-paced field-operations environment.

Responsibilities

• Manage the executive’s calendar, meetings, and daily priorities.
• Take detailed meeting notes and promptly distribute clear action items.
• Track tasks assigned to team members, subcontractors, and vendors through completion.
• Follow up consistently and hold stakeholders accountable in a professional manner.
• Organize projects, files, and communications for easy access and timely decision-making.
• Handle correspondence and prepare reports and documents.
• Support day-to-day operational needs.
• Anticipate upcoming needs, identify gaps, and flag issues early.

Required Qualifications

• Demonstrated exceptional organizational skills with a consistent system for managing responsibilities.
• Strong written and verbal communication skills.
• Persistent follow-through and the ability to manage tasks without reminders.
• Sharp note-taking skills with the ability to capture and organize useful details.
• Comfort working in a fast-paced, field-operations environment with shifting priorities.
• Proactive approach with the ability to take ownership and identify needs independently.
• Proficiency with Google Workspace, Microsoft Office, and project management or task-tracking tools.

Preferred Qualifications

• Two or more years of experience in an executive assistant, operations coordinator, or similar support role.

Tools & Technology

• Google Workspace
• Microsoft Office
• Project management or task-tracking tools

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

John Edwards