We are seeking a detail-oriented and organized Equipment Compliance Coordinator to join our client's team in the transportation and logistics industry. This position is responsible for ensuring commercial transportation equipment meets federal, state, and local regulatory requirements, including Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) standards.

The ideal candidate will have strong administrative, customer service, and problem-solving skills, with relevant experience in logistics, equipment compliance, or a related field.

Key Responsibilities

• Review, research, and process DOT inspection reports to ensure regulatory compliance.

• Maintain and update tractor and trailer maintenance records, inspection reports, and related documentation.

• Communicate with independent drivers, inspection facilities, and internal departments to resolve equipment compliance issues via phone and email.

• Ensure transportation equipment meets DOT, FMCSA, and applicable state and local regulations.

• Review and process federal periodic inspections, maintenance reports, and purchase orders according to established procedures.

• Assist with coordinating and maintaining documentation related to DOT-required drug and alcohol testing.

• Interpret safety regulations, maintenance instructions, and compliance procedures.

• Identify discrepancies in documentation and work with appropriate parties to resolve issues.

• Maintain accurate records and prepare routine reports and correspondence.

• Provide administrative and customer service support while ensuring compliance deadlines are met.

Required Qualifications & Skills

• High school diploma or GED required.

• Minimum of 1+ years of experience in logistics, equipment compliance, transportation operations, or a closely related field required.

• Experience in administrative support, office coordination, or customer service.

• Proficiency in Microsoft Office, including Excel, Word, and Outlook.

• Strong attention to detail and organizational skills.

• Excellent written and verbal communication skills.

• Ability to multitask, prioritize responsibilities, and meet deadlines.

• Strong problem-solving skills with the ability to research and resolve issues independently.

Preferred Qualifications

• Familiarity with DOT and FMCSA regulations.

• Experience reviewing vehicle inspection reports, maintenance records, or compliance documentation.

• Basic mechanical knowledge of commercial trucks and trailers.

• Experience with IBM iSeries (AS/400) or similar systems.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Amber Kemp