Administrative Assistant (Board & Executive Support) | Contract, 3-6 Months

Location: Midtown Manhattan, NY (hybrid)
Type: Full-time, ongoing temporary assignment (3-6 months, with potential to extend)
Pay Rate: $25-$30/hr
Schedule: Monday-Friday, 9:00 AM-5:00 PM, mostly remote role with occasional flexibility for meetings and events
Start Date: ASAP

About the Opportunity
Ascendo Resources is partnering with a well-established New York City nonprofit that provides health and social services to underserved communities. They are looking for a polished, dependable Administrative Assistant to support their Board of Directors and executive leadership. This is a new role, ideal for someone who enjoys keeping leaders organized and meetings running smoothly.

What You’ll Do

• Manage executive and shared calendars, schedule appointments, and flag conflicts
• Coordinate board and executive meetings, including rooms, virtual links, invitations, and materials
• Compile agendas and meeting packets, take draft notes, and track action items
• Draft, format, and proofread correspondence, memos, presentations, and reports
• Answer and route calls, emails, and visitor inquiries professionally
• Assist with travel arrangements, itineraries, and event logistics
• Prepare purchase requests, invoice documentation, and expense reimbursements, and coordinate with Finance
• Maintain organized electronic and paper files, spreadsheets, and trackers
• Handle confidential board, personnel, financial, and donor information with discretion

What You’ll Bring

• 5+ years of administrative support experience, ideally supporting senior leaders
• Strong organizational, time-management, proofreading, and communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting tools
• Ability to multitask, prioritize, and adapt as priorities change
• Discretion with confidential information
• Comfort working with diverse communities, with a commitment to equity and inclusion
• Bilingual English/Spanish strongly preferred
• Nonprofit, healthcare, or social-service experience is a plus

Work Arrangement
Hybrid. Mainly remote role, but the candidate must be available on-site as needed for meetings and events. The schedule may vary week to week, and advance notice will be given whenever possible.

Interview Process

• Group virtual interview with CFO and Board Member
• Final video interview with CEO

For a faster response, please send your resume to jcanabal@ascendo.com

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Josh Canabal