Job Type: Full-time (on-site)

Overview:

We’re looking for an Accounts Receivable / Billing Specialist with solid experience in construction accounting to join a fast-paced and detail-driven environment. This role focuses on handling client invoicing, payment tracking, and lien-related documentation to ensure timely collections and compliance with industry-specific requirements. The ideal candidate brings a strong understanding of Florida construction law, excellent organizational skills, and the ability to communicate effectively across departments.

Responsibilities:

• Generate and submit client invoices based on contract terms, deliverables, and billing schedules.

• Monitor outstanding balances and follow up with clients to ensure prompt payment.

• Support the AR Manager in collection efforts across various departments.

• Work closely with project teams to collect and organize necessary documentation for billing.

• Oversee and manage documentation related to Notices to Owner (NTOs), waivers, and lien releases.

• Prepare and process Pay Applications (PayApps) and related billing forms commonly used in construction.

• Reconcile AR accounts to maintain accurate and up-to-date financial records.

• Assist with internal and external audits by providing relevant AR data and support.

• Recommend and help implement process improvements to enhance AR and billing efficiency.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field (preferred).

• Prior experience handling AR functions in the commercial construction industry is required.

• In-depth understanding of Florida lien laws and related compliance processes.

• Experience with lien rights, including managing and submitting NTOs, waivers, and lien releases.

• Comfortable working with PayApps and construction progress billing systems.

• Holds an active Notary Public license.

• Proficient in Microsoft Office (especially Excel); knowledge of ERP/accounting systems is a plus.

• Strong attention to detail and ability to manage competing priorities with accuracy.

• Excellent verbal and written communication skills and a team-oriented mindset.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Mahmoud Ismail