A mid-sized construction company in New York City is seeking an experienced Payroll Administrator to oversee the full scope of union payroll operations. This role requires strong knowledge of Sage 300 for Construction & Real Estate, job cost accounting, and union/certified payroll compliance. The ideal candidate is detail-oriented, analytical, and comfortable managing payroll across multiple EINs.

Key Responsibilities

• Administer full-cycle union payroll for 60–150 employees
• Process and reconcile union remittances, certified payrolls, and prevailing wage reports
• Manage workers’ compensation claims, payroll audits, and compliance reporting (OSHA, EEOC, OCIP/CCIP)
• Ensure compliance with NYS unemployment and payroll tax regulations
• Handle job costing, payroll reconciliations, and identify/correct discrepancies within Sage 300
• Generate and format Excel reports (tables, payroll packages, data analysis)
• Support payroll system transition (experience with ADP Workforce Now is a plus)
• Assist with payroll audits, garnishments, benefit remittances, and collaborate with leadership on payroll compliance

Qualifications

• 3+ years of Sage 300 experience in payroll and job cost
• Solid understanding of union payroll, certified payroll, and construction payroll compliance
• Experience with ADP Workforce Now strongly preferred
• Exceptional attention to detail, analytical mindset, and ability to work independently

Benefits

• Fully paid health insurance (individual and family coverage)
• 401(k) with 5% company match
• Flexible time off
• Casual, supportive office environment

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Colby Neumann