Job Title: Accounts Receivable (AR) Accountant / Biller – Government Grants Specialist

Employment Type: [Full-time]
Department: Finance/Accounting
Reports To: Accounting Manager / Controller

Position Summary

The Accounts Receivable (AR) Accountant/Biller with Government Grants experience is responsible for managing the full cycle of billing, receivables tracking, and grant-related financial compliance. This role ensures accurate invoicing, timely collection of payments, and proper financial reporting for government-funded programs. The ideal candidate has strong analytical skills, a deep understanding of grant regulations, and the ability to balance routine billing tasks with compliance-driven grant accounting responsibilities.

Key Responsibilities

Accounts Receivable & Billing

• Prepare and issue accurate and timely invoices for all clients, contracts, and grant-funded projects.

• Monitor outstanding receivables, follow up on past-due accounts, and maintain AR aging reports.

• Reconcile customer accounts and resolve discrepancies in billing or payments.

• Record, apply, and track incoming payments in accordance with accounting policies.

• Assist with month-end and year-end closing activities related to AR.

Government Grant Accounting

• Review grant agreements to understand allowable costs, billing structures, reimbursement rules, and reporting obligations.

• Prepare detailed grant billing submissions, reimbursement requests, and financial documentation.

• Track expenditures against grant budgets and ensure compliance with federal, state, and local grant guidelines (e.g., OMB Uniform Guidance).

• Maintain organized and audit-ready grant files, supporting documentation, and financial records.

• Assist with grant audits, financial monitoring, and compliance reviews.

Financial Reporting & Compliance

• Generate AR, billing, and grant-related reports for management and program teams.

• Ensure accounting practices comply with GAAP and all applicable government regulations.

• Identify opportunities to streamline billing, AR workflows, and grant financial processes.

• Collaborate with program managers and finance leads to ensure accurate grant spending and reporting.

Qualifications

Required

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field.

• 2–5 years of experience in Accounts Receivable, billing, or general accounting.

• Demonstrated experience working with government grants, including billing and compliance.

• Strong understanding of grant reimbursement processes and cost principles (e.g., Uniform Guidance).

• Proficiency with accounting software (QuickBooks, NetSuite, Sage, or similar).

• Strong Excel skills (VLOOKUP, PivotTables, reconciliations).

• Excellent attention to detail, organization, and time-management skills.

Preferred

• Experience in nonprofit, government-funded programs, healthcare, or education industries.

• Knowledge of fund accounting principles.

• Familiarity with federal, state, and municipal grant compliance requirements.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Evelyn Johnson