Accounts Payable Specialist – Expense Reporting

Responsibilities:

• Process employee expense reports in compliance with company policies, IRS regulations, and internal procedures.

• Review receipts, supporting documentation, and approval workflows to ensure accuracy, completeness, and policy adherence.

• Audit expense submissions to identify policy violations, duplicate charges, coding errors, and potential fraudulent activity.

• Enter, validate, and reconcile expense data within AP and ERP systems such as SAP Concur, Oracle, Workday, or NetSuite.

• Administer corporate credit card programs, including card issuance, transaction reconciliation, and resolution of cardholder discrepancies.

• Ensure timely and accurate reimbursement of employee expenses and address payment issues as they arise.

• Maintain organized and compliant documentation to support audits, month-end close, and financial reporting requirements.

• Assist with invoice processing, including three-way matching, purchase order verification, and non-PO payment workflows when required.

• Reconcile vendor and employee expense accounts, researching and resolving discrepancies and variances.

• Support month-end and year-end close activities, including accrual preparation, data validation, and reporting.

• Respond to internal and external inquiries related to expense policies, reimbursements, and AP procedures.

• Participate in process improvement initiatives aimed at increasing efficiency, accuracy, and compliance within AP and expense reporting functions.

• Ensure adherence to internal controls, accounting standards, and regulatory requirements.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Bradley Wallace