We are seeking a detail-oriented Medical/ Pharmacy Office Administrator to support the administrative and operational functions of a busy pharmacy office. This is a fully administrative role (not a hands-on pharmacy technician position) and is ideal for candidates with medical or pharmacy office experience who thrive in a fast-paced environment.

Key Responsibilities:

• Provide administrative support for daily pharmacy operations.
• Manage prescription-related communications including refills, orders, and follow-ups with physicians, vendors, and internal clinical staff.
• Handle incoming phone calls, emails, faxes, scanning, printing, and documentation related to prescriptions and billing.
• Maintain accurate patient and prescription records using EMR systems while ensuring compliance with HIPAA and pharmacy regulations.
• Assist with billing verifications, inventory support, and coordination with nursing staff to distribute medications and medical equipment.

Schedule & Location:

• Fully onsite, Monday–Friday, 9:00– 5:00
• Location: Totowa, NJ

Qualifications:

• Previous administrative experience in a medical office or pharmacy setting preferred.
• Proficiency in Microsoft Office and standard office equipment (phone, fax, scanner).
• Experience with EMR systems strongly preferred.
• Ability to work efficiently in a fast-paced, deadline-driven environment.
• Temporary 6-month assignment with possible extension.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Shelsea Rodriguez