Position Summary

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process with a strong emphasis on vendor statement reconciliations, discrepancy resolution, and ensuring accurate and timely payment processing. This role supports month-end close, maintains strong vendor relationships, and ensures compliance with internal controls and accounting policies.

Key Responsibilities

Accounts Payable Processing

• Review, code, and enter invoices accurately into the accounting system

• Perform three-way match (invoice, purchase order, receiving documentation)

• Process payments via check, ACH, wire, and other electronic methods

• Ensure invoices are recorded in the correct accounting period

Reconciliation & Month-End

• Perform monthly vendor statement reconciliations

• Reconcile AP subledger to the general ledger

• Investigate and resolve discrepancies, duplicate payments, and missing invoices

• Prepare AP aging reports and analyze outstanding balances

• Assist with month-end and year-end close activities

Vendor & Internal Communication

• Respond to vendor inquiries and resolve payment discrepancies

• Research past-due balances and coordinate resolution with internal departments

• Maintain strong working relationships with vendors and internal stakeholders

Compliance & Controls

• Ensure adherence to company policies and internal controls

• Identify process improvement opportunities within AP workflows

• Support internal and external audit requests

Qualifications

• 2+ years of Accounts Payable experience (reconciliation experience required)

• Strong understanding of AP aging and vendor statement reconciliation

• Experience reconciling subledger to general ledger preferred

• Proficiency in Excel (VLOOKUP/XLOOKUP, Pivot Tables, SUMIF)

• Experience with ERP systems (SAP, Oracle, NetSuite, GP, etc.)

• Strong attention to detail and problem-solving skills

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Hakeem Peterson