About the Role

A dynamic and growing organization within the  performing arts sector is seeking a highly organized and detail-oriented Administrative Assistant /  to support senior leadership and assist with day-to-day office operations. This role is ideal for someone who thrives in a fast-paced, creative environment and enjoys balancing administrative coordination with light bookkeeping responsibilities.

The position requires availability during standard afternoon/evening business hours, with occasional flexibility based on performance or event schedules.

Responsibilities

Executive & Administrative Support

• Provide direct administrative support to executive leadership

• Manage calendars, coordinate meetings, and schedule appointments

• Prepare correspondence, reports, and internal documents

• Handle phone calls, email communications, and general inquiries

• Maintain organized digital and physical filing systems

• Assist with event coordination and administrative logistics

Office Operations

• Oversee general office organization and supplies

• Coordinate vendor communication and service providers

• Support internal team communication and workflow coordination

Light Bookkeeping

• Assist with accounts payable and accounts receivable processing

• Track expenses and reconcile credit card statements

• Prepare invoices and maintain financial records

• Support payroll processing coordination as needed

• Work with external accountants/bookkeepers to ensure accurate reporting

Qualifications

• 2+ years of administrative or executive assistant experience

• Experience in theater, performing arts, live events, or entertainment environments preferred

• Familiarity with basic bookkeeping principles and financial recordkeeping

• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with QuickBooks or similar software preferred

• Strong organizational and time-management skills

• Ability to handle confidential information with professionalism

• Clear written and verbal communication skills

• Comfortable working in a fast-paced, creative environment

• High attention to detail and ability to manage multiple priorities

Preferred Skills

• Prior experience supporting senior leadership

• Exposure to event production or theater operations

• Experience managing scheduling tied to performances or public events

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

George Martinez