Administrative Coordinator – Labor Scheduling
Houston, TX

We are seeking a bilingual Administrative Coordinator to support labor scheduling, workforce coordination, and administrative operations for a fast-paced operational team. This role is responsible for coordinating staffing needs, managing scheduling communications, maintaining attendance records, and providing administrative support to operations and HR teams.

This position requires strong organization, communication, and problem-solving skills in a dynamic environment with changing operational needs.

Responsibilities:

• Coordinate labor scheduling to support operational needs based on vessel sailings and departmental staffing requirements
• Serve as the primary point of contact for workforce scheduling matters including leave notifications, staffing changes, and emergency replacements
• Coordinate with operating departments to ensure adequate staffing coverage and request temporary labor when needed
• Send daily schedule notifications using the calling system
• Prepare daily attendance reports identifying absences, late arrivals, early departures, and no-shows
• Generate reports and notify HR of excessive absences or attendance issues
• Enter employee schedules into the timekeeping system (ADP eTime)
• Process employee absence requests (PTO), obtain approvals, communicate decisions, and forward documentation to payroll
• Coordinate with third-party staffing agencies regarding temporary workforce performance and quality concerns
• Submit temporary employee timesheets to staffing agencies and enter hours into internal databases
• Maintain accurate administrative records and support operational reporting
• Perform additional administrative or operational support tasks as assigned

Qualifications:

• Experience with scheduling, staffing coordination, or workforce planning
• Bilingual English and Spanish (written and verbal) required
• Intermediate proficiency with Microsoft Word, Excel, and Outlook
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines
• Excellent interpersonal and customer service skills with the ability to resolve issues professionally
• Ability to manage multiple tasks and projects in a fast-paced environment
• Strong problem-solving and decision-making skills with the ability to follow established procedures

Work Schedule:

• Must be able to work a flexible schedule including on-call shifts, extended hours, weekends, and holidays as needed

Work Environment:

• Office environment with standard administrative duties
• Primarily seated work with occasional standing and walking
• May occasionally lift up to 10 pounds

Equal Opportunity Employer

We are an Equal Opportunity Employer and consider applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Andres Diaz