Ascendo Resources is partnering with a highly regarded law firm client that is seeking an experienced Billing Specialist to join its Accounting & Finance team in Charlotte.

This role plays a key part in delivering accurate, timely billing support while ensuring a high level of service to attorneys and clients.

This is a non-exempt position reporting to the Billing & AP Manager, with a standard 37.5-hour workweek and occasional overtime as needed.  This position offers a hybrid schedule after initial training period.

Key Responsibilities

• Prepare, review, and process client invoices with accuracy and efficiency for an assigned group of attorneys
• Analyze billing data, make necessary adjustments, and ensure all required details are complete prior to distribution
• Coordinate with clients on invoice setup, submission, and electronic billing processes
• Monitor invoice submissions to ensure compliance with client guidelines and resolve any issues promptly
• Upload and reconcile cost data, investigate discrepancies, and ensure expenses are recorded accurately
• Respond to billing inquiries from internal and external stakeholders in a professional and timely manner
• Generate reports and maintain accurate billing records
• Assist with bank reconciliations and provide backup support for other accounting functions
• Identify opportunities to improve billing processes and enhance efficiency
• Support special projects and additional accounting tasks as needed

Qualifications

• High school diploma or GED required; additional education is a plus
• Minimum of 5+ years of accounting experience within the legal industry or equivalent experience
• Prior law firm billing experience strongly preferred
• Experience with legal billing platforms such as Elite/3E or similar systems preferred
• Hands-on experience with e-billing systems (e.g., Serengeti, Tymetrix 360, CounselLink) required
• Strong attention to detail with the ability to work quickly and accurately
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong communication and interpersonal skills
• Team-oriented mindset with a willingness to support colleagues during high-volume periods

Competitive salary and excellent benefits offered!

If you’re a detail-oriented billing professional with law firm experience looking to join a collaborative and fast-paced environment, apply today!

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Lauren Tate