We are seeking an experienced and detail-oriented Warehouse Billing & Administration Supervisor to join a fast-paced logistics and warehouse operation in Miami. This role is responsible for overseeing billing operations, warehouse administration, reporting, and customer service support while ensuring accuracy, efficiency, and strong cross-functional communication.

Responsibilities:

• Supervise daily billing activities related to warehouse storage, handling, transportation, and customer-specific charges

• Ensure invoices are processed accurately and submitted in a timely manner

• Investigate billing discrepancies and coordinate resolutions with internal departments and customers

• Monitor billing records, customer accounts, and supporting documentation for accuracy and compliance

• Oversee warehouse administrative functions including reporting, data entry, filing, and document control

• Prepare operational and billing reports for management review

• Work closely with warehouse operations, customer service, and finance teams to ensure accurate billing alignment

• Support payroll-related administrative tasks including attendance tracking and time record review

• Supervise and support administrative and customer service staff, including scheduling, training, and performance management

Qualifications:

• 3+ years of experience in warehouse billing, logistics administration, or operational support

• Prior supervisory or team lead experience preferred

• Strong understanding of billing systems, warehouse management systems (WMS), and Microsoft Office

• Experience with customer invoicing in a logistics, distribution, or warehouse environment

• Strong organizational, analytical, and problem-solving skills

• Ability to multitask and manage priorities in a fast-paced environment

• Excellent communication and leadership abilities

• High attention to detail and accuracy

Preferred:

• Experience working with TMS/WMS systems

• Knowledge of inventory reporting and warehouse documentation

• Associate’s or Bachelor’s degree preferred

• Bilingual English/Spanish is a plus

If you have experience in warehouse administration, logistics billing, and team supervision, we’d love to hear from you! Apply today.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Jennifer Roldan