Office Administrator/Dispatcher

Pay: $16.00 - $17.00 per hour (Guaranteed 5+ hours of overtime a week once you transition to a permanent employee after 90 day contract period. 7:30-5:30pm schedule, 45 hours a week min.)
Schedule: Full-Time
Benefits: Weekly Pay | Medical, Dental & Vision Insurance | PTO | Vacation | 401(k) with Company Match | Overtime Opportunities

Join a Growing Team!

We're hiring an organized, customer-focused Administrative Assistant / Dispatcher to support daily office operations in a fast-paced construction and traffic control environment. This is a great opportunity for someone who enjoys multitasking, working with both customers and field teams, and keeping operations running smoothly behind the scenes.

In this role, you'll serve as a key point of contact between customers, drivers, operations managers, and corporate teams. From scheduling crews and processing work orders to assisting with certified payroll and employee support, you'll play an important role in our day-to-day success.

What You'll Do

• Answer incoming calls and assist customers with service requests and questions
• Coordinate deliveries, pickups, and daily schedules with operations personnel
• Dispatch crews, equipment, and service vehicles to job sites
• Prepare and track work orders, service tickets, and customer requests
• Generate sales quotes and support customer account management
• Review driver activity sheets and verify required paperwork
• Process payroll information, including certified payroll reporting and compliance tracking
• Assist with billing, invoicing, and project documentation
• Maintain accurate records through data entry, filing, scanning, and reporting
• Support employee onboarding, benefits enrollment, safety meetings, and HR-related administrative tasks
• Order office, safety, and traffic control supplies as needed

What We're Looking For

• 2+ years of administrative, dispatch, office coordination, or scheduling experience
• Experience in construction, manufacturing, industrial services, transportation, or a related field preferred
• Knowledge of timesheets, certified payroll, payroll reporting, or HR administration
• Strong customer service and communication skills
• Excellent organizational and multitasking abilities
• High attention to detail and accuracy
• Proficiency with Microsoft Office and data entry systems
• Ability to work independently and as part of a team in a fast-paced environment
• High School Diploma or equivalent

Why You'll Love Working Here

• Weekly pay
• Competitive compensation with growth opportunities
• Comprehensive benefits package
• 401(k) with company match
• Paid time off and vacation
• Stable, team-oriented work environment
• Opportunity to build valuable experience in operations, dispatch, payroll, and office administration

If you're a detail-oriented professional who thrives on organization, customer service, scheduling, and supporting field operations, we'd love to hear from you. Apply today!

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Katie Wright