Accounts Payable Specialist

Location: Land O' Lakes, FL
Employment Type: Full-Time

Position Overview

We are seeking a detail-oriented Accounts Payable Specialist to join our growing finance team. The ideal candidate will be responsible for processing invoices, managing vendor payments, reconciling accounts, and ensuring timely and accurate financial transactions. This role requires strong organizational skills, accuracy, and the ability to work in a fast-paced environment while maintaining compliance with company policies and accounting procedures.

Key Responsibilities

Invoice Processing

• Review, verify, and process vendor invoices accurately and timely.

• Match invoices with purchase orders and receiving documentation.

• Resolve discrepancies related to pricing, quantities, or approvals.

• Ensure proper coding and allocation of expenses.

Vendor Management

• Maintain positive relationships with vendors and suppliers.

• Respond to vendor inquiries regarding payments and account status.

• Set up and maintain vendor records in the accounting system.

• Collect and maintain required vendor documentation, including W-9 forms.

Payment Processing

• Prepare and process weekly check runs, ACH payments, and wire transfers.

• Monitor payment schedules to ensure timely payments and avoid late fees.

• Reconcile vendor statements and investigate outstanding balances.

Account Reconciliation & Reporting

• Reconcile accounts payable balances and resolve discrepancies.

• Assist with month-end and year-end closing activities.

• Prepare AP reports and aging schedules for management review.

• Support audits by providing requested documentation and records.

Compliance & Controls

• Follow company policies and internal controls.

• Maintain accurate financial records and supporting documentation.

• Identify opportunities to improve AP processes and efficiencies.

• Assist in implementing best practices for invoice management and payment processing.

Qualifications

Required

• 2+ years of Accounts Payable experience.

• Strong understanding of AP processes and accounting principles.

• Experience with ERP or accounting software (SAP, Oracle, NetSuite, Microsoft Dynamics, QuickBooks, or similar).

• Proficiency in Microsoft Excel, including VLOOKUPs, Pivot Tables, and data analysis.

• Excellent attention to detail and accuracy.

• Strong organizational and time management skills.

• Ability to prioritize multiple deadlines.

Preferred

• Experience in manufacturing, agriculture, food production, distribution, or corporate accounting environments.

• Associate's or Bachelor's degree in Accounting, Finance, or related field.

• Experience with high-volume invoice processing.

• Knowledge of 1099 reporting requirements.

Key Performance Indicators (KPIs)

• Number of invoices processed accurately per month.

• On-time payment percentage.

• Vendor issue resolution time.

• Month-end close support and accuracy.

• AP aging management and outstanding balance reduction.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Evelyn Johnson