Marketing & Administrative Assistant

Location: Miami, FL
Schedule: Full-Time | Onsite
Experience: 2+ Years Preferred

We are seeking a highly organized and proactive Marketing & Administrative Assistant to support a busy marketing and business development team. This is a hands-on support role ideal for someone who enjoys keeping projects organized, coordinating details, and helping a department stay on track.

This position is not focused on high-level marketing strategy. We are looking for a strong executor who can manage administrative responsibilities while assisting with day-to-day marketing initiatives.

Responsibilities

• Provide administrative and organizational support to the Marketing and Business Development team.

• Assist with marketing campaigns, social media content, and marketing calendars.

• Coordinate meetings, events, presentations, and marketing materials.

• Maintain spreadsheets, trackers, reports, and departmental files.

• Assist with vendor communication and coordination.

• Process and track invoices, purchase orders, and related documentation.

• Help prepare presentations, proposals, and other marketing materials.

• Coordinate multiple projects and deadlines while keeping priorities organized.

• Provide general administrative support as needed.

Qualifications

• 2+ years of administrative, marketing support, or coordination experience.

• Strong organizational skills and attention to detail.

• Ability to manage multiple priorities and deadlines.

• Proactive, dependable, and comfortable taking ownership of tasks.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

• Canva and social media experience preferred.

• Experience with CRM systems, email marketing platforms, Adobe, or WordPress is a plus.

• Experience within construction, architecture, engineering, manufacturing, or professional services is a plus but not required.

Candidates with backgrounds as a Marketing Assistant, Marketing Administrator, Executive Assistant, Administrative Coordinator, Office Coordinator, or Marketing Coordinator are encouraged to apply.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Jennifer Roldan