About the role

We are seeking a Secretary to support planning, zoning, and historic preservation boards and commissions. This role coordinates meetings, prepares official minutes, and tracks land use applications from initial submission through final documentation.

Key responsibilities

• Distribute applications and supporting materials to board and commission members.

• Coordinate correspondence among applicants, attorneys, board members, and other professionals.

• Attend evening meetings, prepare accurate minutes, and post meeting information online.

• Respond to land use inquiries and maintain organized application and meeting records.

• Follow up on board decisions to ensure final documents are signed and files are complete.

• Use Edmunds to set up and maintain escrow accounts and process invoices.

Qualifications

• 2+ years of experience as a secretary for a planning board, zoning board, or historic preservation commission.

• Hands-on experience with Edmunds and proficiency in Microsoft Word and Excel.

• Planning or Zoning Board Secretary certification, or ability to obtain it within one year of hire.

• Familiarity with FileMaker or ability to learn it within 90 days.

• Valid New Jersey driver’s license and availability to attend all required evening meetings.

• Strong written communication, organization, and attention to detail.

• Spanish proficiency is a plus.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Shelsea Rodriguez