Location: Coconut Grove/ Brickell 
Job Type: Full-time | In-Office
Salary: Based on experience

We are seeking a detail-oriented Accounts Payable Specialist to join our growing team. The ideal candidate will have a solid understanding of AP processes, strong organizational skills, and experience working with ERP systems. This role will be responsible for handling a high volume of invoices, vendor management, and ensuring accurate and timely processing of payments.

Key Responsibilities:

• Process a high volume of invoices (matching, batching, coding) accurately and efficiently.
• Perform 3-way matching of purchase orders, invoices, and receiving reports.
• Manage vendor relations, including setting up new vendors, maintaining records, and handling inquiries.
• Reconcile vendor statements and resolve discrepancies.
• Review and process expense reports to ensure compliance with company policies.
• Assist with month-end close by preparing AP reports and account reconciliations.
• Ensure accurate and timely payment processing via checks, ACH, and wire transfers.
• Maintain AP documentation and ensure proper filing for audit purposes.
• Collaborate with internal departments to resolve invoice issues and discrepancies.
• Assist in the implementation of new processes or system enhancements to improve efficiency.
• Ensure compliance with company policies and accounting regulations.

Qualifications:

• 2-5 years of Accounts Payable experience, preferably in a high-volume environment.
• Experience with ERP systems (Sage, NetSuite, SAP, or similar) is required.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs).
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent problem-solving and analytical skills.
• Strong communication skills to handle vendor interactions professionally.
• Ability to multitask and meet deadlines in a fast-paced environment.

Preferred Qualifications:

• Experience with NetSuite or Coupa.
• Familiarity with AP automation tools and AI-driven solutions.
• Experience in creating and updating SOPs for AP processes.

Benefits:

• Competitive salary based on experience.
• Comprehensive health, dental, and vision insurance.
• Paid time off and holidays.
• Professional development and growth opportunities.

This is an exciting opportunity to be part of a dynamic team in a fast-paced environment. If you have a passion for numbers, process improvement, and accuracy, we’d love to hear from you!