Part-Time Bookkeeper (On-Site)

Location: Near Penn Station, NYC

Schedule: 4 hours per week during weekday business hours (½ day on-site)

Pay: $45/hr

Type: Ongoing, Part-Time

Overview:

A small nonprofit organization near Penn Station is seeking a reliable, detail-oriented Part-Time Bookkeeper to manage all day-to-day financial functions. This role requires hands-on full-charge bookkeeping experience and strong proficiency with QuickBooks Online. The Bookkeeper will work independently on-site and ensure accurate, timely financial records that support the organization’s mission.

Key Responsibilities:

• Manage all bookkeeping functions, including AP, AR, expense coding, and financial reporting
• Approve online employee timesheets
• Enter expenses, post invoices (5–10 monthly), and maintain accurate records in QuickBooks Online
• Prepare monthly budget vs. actual reports by the 15th
• Reconcile accounts and maintain organized financial documentation
• Coordinate with external accountants for year-end reviews and audits
• Utilize HHS/PMS systems for grant reporting (if experienced)
• Handle contract and registration renewals (insurance, SAM, etc.)
• Manage monthly petty cash

Occasional Responsibilities:

• Create grant budgets
• Create and track fundraising donation links
• Support the annual fundraising event

Required Qualifications:

• Proven full-charge bookkeeping experience
• Mandatory QuickBooks Online proficiency
• Strong understanding of GAAP and standard accounting workflows
• Ability to work independently with minimal supervision
• Excellent attention to detail, organization, and time management
• Experience with HHS/PMS systems is a plus

Preferred Qualifications:

• Experience supporting audits or year-end reviews
• Prior small office or nonprofit experience

What This Role Offers:

• Consistent part-time schedule (4 hours weekly)
• Long-term, stable engagement
• Convenient location near Penn Station
• Impactful work supporting community-focused initiatives
• Small, collaborative team environment
• Minimal bureaucracy / “No red tape”

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

David Hwang