Billing Specialist

The Billing Specialist is a key contributor to the firm's financial operations, partnering closely with attorneys and legal professionals to ensure accurate, timely, and client-compliant billing. This role is ideal for a detail-driven professional who thrives in a fast-paced legal environment, enjoys problem-solving, and takes pride in delivering high-quality work that supports both client relationships and firm performance.

Key Responsibilities

• Manage the end-to-end monthly billing process for assigned attorneys, ensuring accuracy and timeliness.

   

• Review, edit, and analyze pre-bills for completeness, compliance with client guidelines, and firm standards.

   

• Generate and finalize client invoices in accordance with matter-specific and client-specific requirements.

   

• Process write-offs in compliance with firm policy, including obtaining required approvals.

   

• Maintain and update client and matter billing rates based on engagement letters and agreements.

   

• Partner with attorneys and legal staff to resolve billing inquiries, provide insight, and produce customized reports.

   

• Prepare selective pre-bills and updated time entries upon attorney request.

   

• Contribute to departmental initiatives, process improvements, and special projects as needed.

   

Qualifications

• Minimum of five years of legal billing experience in a high-volume, fast-paced environment; Am Law 200 firm experience strongly preferred.

   

• Advanced proficiency with Aderant billing software.

   

• Hands-on experience with eBilling platforms such as T360, CounselLink, Legal X, Legal Tracker, and similar systems.

   

• Strong organizational and time-management skills with the ability to manage competing priorities and meet strict deadlines.

   

• Ability to work independently while also collaborating effectively with attorneys and cross-functional teams.

   

• Excellent written and verbal communication skills with a professional, client-focused approach.

   

• Proficiency in Microsoft Word and Excel.

   

• Exceptional attention to detail and a strong commitment to accuracy and quality.

   

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Jessica Prado