Ascendo Resources is partnering with a well-respected law firm client that is seeking an experienced Legal Administrative Assistant to provide comprehensive support within their fast-paced litigation practice in their Tampa office.  

This role is ideal for a detail-oriented professional who thrives on managing multiple priorities while delivering exceptional service to attorneys and clients.

The position requires a strong understanding of legal administrative workflows, court procedures, and law firm technology, along with the ability to communicate effectively across all levels of the organization.

Key Responsibilities

• Provide administrative support to attorneys, managing a high volume of tasks and competing priorities
• Coordinate case intake, including opening new matters and assisting with conflicts checks
• Prepare, edit, and proofread legal documents, correspondence, and filings with a high level of accuracy
• File pleadings in both federal and state courts, ensuring compliance with all applicable rules and deadlines
• Maintain and track critical deadlines, calculate key dates, and ensure timely filings and submissions
• Manage attorney calendars, including scheduling client meetings, court appearances, and deadlines
• Assist with client billing processes, including time entry support, editing pre-bills, and coordinating invoice distribution
• Track and process expenses, reimbursements, and payments using firm systems
• Organize and maintain electronic and physical case files
• Handle incoming and outgoing communications, including phone calls, emails, and mail
• Coordinate logistics for client meetings and occasional business development events
• Collaborate with internal departments such as billing, records, and IT to ensure seamless operations

Qualifications

• 3–5 years of experience in a law firm environment, preferably supporting litigation practices
• Hands-on experience with both federal and state court filings required
• Proven ability to support multiple attorneys simultaneously
• Strong knowledge of court rules, procedures, and e-filing systems
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and the ability to manage deadlines effectively
• Proficiency with legal and business software, including Microsoft Office applications
• Ability to work both independently and collaboratively in a team environment

This is an excellent opportunity for a proactive legal professional who enjoys being a key contributor in a collaborative and client-focused setting.

Competitive salary and generous benefits offered.

To learn more, apply today!

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Lauren Tate