Deployment Administrator

Location: Miami, FL
Type: Full-Time

Job Summary:
Join a dynamic team in ensuring compliance with international documentation requirements and providing logistical support to maintain seamless crewmember deployment. The Deployment Administrator is responsible for managing all pre-employment documentation, crew travel logistics, and facilitating smooth global crew movements while adhering to company policies and international regulations.

Key Responsibilities:

• Oversee the collection and verification of documentation for joining crew members, ensuring compliance with international and local requirements.
• Maintain and update personal crew information in HR systems, including passports, visas, and medical records.
• Coordinate with global hiring partners, embassies, port agents, and internal teams to meet all pre-employment documentation needs.
• Manage joiner reports and projected crew movements for 6–8 weeks in advance.
• Arrange and confirm crew logistics, including air travel, ground transportation, and accommodations.
• Monitor crew readiness status prior to deployment and communicate any delays or changes.
• Work closely with travel teams and hiring partners to secure cost-effective and compliant travel arrangements.
• Investigate and resolve cases where crew members are unable to join as scheduled.
• Collaborate daily with shipboard and shoreside HR teams to address variances in manifests and crewmember statuses.
• Perform other administrative duties to support the staffing function and ensure vessels are appropriately manned.

Qualifications:

• Education: High School Diploma or equivalent required.
• Experience:
• Minimum of 1 year in business or administrative roles.

Skills:

• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
• Strong organizational skills to manage high-volume logistics in a fast-paced environment.
• Effective written and verbal communication skills for interaction with diverse stakeholders.
• Knowledge of global geography and travel logistics.
• Familiarity with Collective Bargaining Agreements (CBA) and contracts of employment is an advantage.
• Ability to maintain confidentiality and shift priorities based on business needs.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Andres Diaz