Join a collaborative team that values professionalism, efficiency, and strong communication. In this role, you’ll be the go-to person for keeping the office running smoothly and supporting both staff and clients with top-notch service.

What You’ll Do:

• Answer and route incoming calls, relay accurate messages, and respond to inquiries

• Greet and assist visitors and customers with a welcoming, professional approach

• Schedule meetings, book conference rooms, and coordinate travel logistics

• Maintain, file, and organize important documents, spreadsheets, and records

• Prepare and merge documents for large-scale mailings

• Handle incoming and outgoing mail, ensuring timely delivery and receipt

• Keep kitchen, breakroom, and meeting areas tidy and stocked

• Track and reorder office supplies to support day-to-day operations

• Coordinate office-wide activities and help manage facility layout updates

• Serve as the point of contact for building management needs and updates

• Assist with local license applications, renewals, and payments

• Support the onboarding process for new customers

• Manage calendars and update internal systems (such as Fenix, call logs, and scheduling tools)

• Follow office policies, procedures, and security guidelines

What We’re Looking For:

• Fluency in Portuguese (spoken and written)

• Strong organizational and multitasking abilities

• Excellent communication and interpersonal skills

• A proactive attitude and the ability to work independently

• Familiarity with basic office software and scheduling tools

Benefits

• Weekly Pay
• Holiday Pay
• After 30days: Health, Dental, Vision, GAP, Short Term Disability, Accident, Critical Illness and Life Insurance.
• Milestone Bonus of 40 hours for every 1200 hours.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Daniela Gomez