Job Summary

The HR Data Specialist is responsible for maintaining the accuracy, integrity, and usability of human resources data across HR systems and reporting platforms. This role supports HR leadership, compliance requirements, and business decision-making by managing employee data, producing reports, and ensuring data governance standards are followed. The HR Data Specialist works closely with HR, Payroll, Finance, and IT teams to optimize data processes and improve reporting efficiency.

Key Responsibilities

HR Data Management & Integrity

• Maintain and validate employee data across HRIS, payroll, and related systems

• Ensure data accuracy, consistency, and compliance with internal policies and regulatory requirements

• Perform routine audits, identify discrepancies, and correct data issues in a timely manner

• Manage data updates related to hires, terminations, job changes, compensation, and organizational structure

Reporting & Analytics

• Prepare standard and ad hoc HR reports related to headcount, turnover, compensation, benefits, and compliance

• Support workforce analytics initiatives by tracking trends and key HR metrics

• Assist leadership with data insights to support strategic workforce planning and decision-making

Systems & Process Support

• Support HRIS functionality, system updates, and process improvements

• Assist with system integrations between HR, payroll, benefits, and timekeeping platforms

• Document HR data procedures, standards, and reporting methodologies

• Participate in HR system implementations, upgrades, or data migrations

Compliance & Confidentiality

• Ensure HR data practices align with federal, state, and local employment regulations

• Maintain strict confidentiality of employee records and sensitive information

• Support internal and external audits by preparing required documentation and reports

Cross-Functional Collaboration

• Partner with HR, Payroll, Finance, IT, and business leaders to resolve data issues

• Respond to data requests and provide guidance on data interpretation and usage

• Train HR team members on data entry standards and reporting tools as needed

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Data Analytics, or a related field

• 2+ years of experience in HR data management, HRIS administration, or HR reporting

• Proficiency in Microsoft Excel (pivot tables, formulas, data validation)

• Experience working with HRIS platforms (e.g., Workday, ADP, UKG, SAP SuccessFactors, Oracle)

• Strong attention to detail and data accuracy

• Ability to manage multiple priorities in a fast-paced environment

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Bradley Wallace