Position Overview: We are seeking a highly organized and proactive Administrative Assistant to support our team and ensure efficient office operations. The ideal candidate will be responsible for performing a variety of administrative tasks, managing communications, and assisting with day-to-day activities to enhance productivity.

Key Responsibilities:

• Office Management: Oversee general office operations, ensuring a clean and organized work environment.

• Communication: Manage incoming calls, emails, and correspondence, responding to inquiries and directing them to the appropriate personnel.

• Scheduling: Coordinate and schedule meetings, appointments, and travel arrangements for team members as needed.

• Documentation: Prepare and maintain documents, reports, and presentations, ensuring accuracy and timeliness.

• Data Entry: Input and manage data in various software systems, maintaining organized records and files.

• Support Team: Assist team members with administrative tasks, including research, project coordination, and clerical duties.

• Inventory Management: Monitor and order office supplies, ensuring the office is adequately stocked.

• Client Interaction: Greet and assist visitors and clients, providing a professional and welcoming environment.

• Event Coordination: Assist in planning and organizing company events, meetings, and training sessions.

• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.

Qualifications:

• High school diploma 
• Proven experience as an administrative assistant or in a related role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively within a team.
• Familiarity with office equipment (e.g., printers, scanners, fax machines) is a plus.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Hakeem Peterson