Job Title: Administrative Assistant

Job Summary:

The Administrative Assistant provides essential administrative support to ensure the smooth operation of the office. This role includes managing communications, maintaining records, organizing schedules, and assisting with various tasks as needed to support team members and management.

Key Responsibilities:

1. Office Management:

   • Answer phone calls, emails, and other correspondence.

   • Greet and assist visitors or clients.

   • Manage office supplies, including ordering and maintaining inventory.

   • Schedule meetings and appointments, coordinating with relevant parties.

   • Handle mail and packages, ensuring timely distribution.

2. Document Preparation and Management:

   • Prepare, format, and proofread documents, reports, presentations, and other materials.

   • Maintain filing systems, both physical and electronic.

   • Assist with the preparation and organization of meetings, conferences, and events.

3. Data Entry and Record Keeping:

   • Input and maintain data in company databases or spreadsheets.

   • Track and update records as required (e.g., customer information, inventories, and schedules).

4. Customer and Team Support:

   • Serve as the point of contact for internal and external communication.

   • Assist with basic HR tasks such as onboarding new employees, tracking attendance, etc.

   • Help coordinate team activities or office events.

5. Financial and Budget Support (if required):

   • Assist with processing invoices, receipts, and expense reports.

   • Track office-related expenditures and budget reports.

6. Project Assistance:

   • Support project teams with administrative tasks related to ongoing projects.

   • Coordinate timelines and keep track of progress.

Qualifications:

• Education: High school diploma or equivalent; some roles may require a college degree or specific certifications (e.g., in office administration).

• Experience: Previous experience in an administrative role or office environment preferred but not always required.

• Skills:

  • Strong organizational and multitasking skills.

  • Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).

  • Excellent communication skills, both written and verbal.

  • Ability to work independently and as part of a team.

  • Attention to detail and problem-solving skills.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Amber Kemp