Our client is a growing firm that is seeking an Office Administrator, this role will play a key role in ensuring the smooth operation of our office.

Responsibilities:

• Answer and direct incoming phone calls promptly and professionally.
• Serve as the first point of contact for clients and visitors, providing a welcoming experience.
• Manage office supplies, inventory, and order replacements as needed.
• Coordinate with vendors for office maintenance and services.
• Manage and coordinate executives’ calendars, scheduling meetings, appointments, and conference calls.
• Utilize Concur to process and manage expense reports accurately and in a timely manner.
• Arrange  both domestic and international travel
• Track and reconcile travel expenses.
• Assist with document preparation, data entry, and filing.
• Provide support for internal meetings, including preparation of materials and setting up conference rooms.
• Organize any team off sites or internal company events

Qualifications:

• 1+ years of experience in an administrative or office support role.
• Previous experience in a Financial Services firm is a must
• Proficiency in Concur for expense and travel management.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Professional demeanor and positive attitude.
• This position is onsite Monday – Friday

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Daniela Gomez