Overview:
We are seeking a professional, organized, and friendly Receptionist / Administrative Assistant to serve as the first point of contact for visitors and callers while providing essential administrative support to ensure smooth day-to-day office operations. This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and enjoys creating a welcoming and efficient workplace.

Key Responsibilities:

Front Desk & Visitor Management

• Greet and welcome visitors, ensuring a positive and professional first impression
• Answer, screen, and route incoming phone calls; take and relay accurate messages
• Respond to general inquiries or direct them to the appropriate staff member
• Maintain the reception area to ensure it is clean, organized, and presentable at all times

Administrative Support

• Schedule meetings, manage conference room bookings, and coordinate room setup
• Create and maintain spreadsheets, Word documents, and merged mailings
• Assist with document preparation, data entry, and basic filing
• Handle incoming and outgoing mail, packages, and courier deliveries
• Coordinate office supplies and support general upkeep of kitchen, breakroom, and meeting spaces

Calendar & Office Coordination

• Manage and update calendars, appointments, and follow-up reminders
• Assist with internal office communications and scheduling logistics
• Act as the liaison between the company and building management
• Support coordination of company activities and events as needed

Security & Procedures

• Ensure all security procedures are followed for visitor check-ins and access
• Help maintain confidentiality and professionalism across all interactions

Qualifications:

• High school diploma or equivalent required; associate’s degree a plus
• 2+ years of administrative, office, or front desk experience preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Professional, courteous, and customer-service oriented
• Ability to work independently and as part of a team

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Katie Wright