Legal Administrative Assistant

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm. 

Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.

Carlton Fields is seeking a Legal Administrative Assistant for its Tampa office.

Qualified candidates must possess a minimum of 4 years of experience as a legal administrative assistant with a focus on litigation.  Experience in construction litigation is preferred.

Qualified candidates must be proactive, flexible, a strong team player, detail oriented, have excellent organizational and communication skills, demonstrate technical proficiency in using Microsoft Word, Excel, and Outlook. iManage experience is a plus. The ability to multi-task and prioritize tasks based on the practice group’s business needs is essential.

Duties include, but not limited to:

• Assist attorneys in preparing, proofreading and revising legal documents
• Scheduling of Court appearances and depositions; calendaring and docketing
• Experience with e-filing documents in Federal and Florida State Courts
• Time entry and client billing
• Maintenance of files and records
• Prepare and submit Cash Disbursement Requests (CDRs) for processing vendor
• invoices in a timely manner; monitor payment of invoices
• Submission of new business intake and conflicts checks
• Scheduling travel, appointments and meetings
• Processing expense statements in a timely manner
• Maintaining attorneys’ calendars and contact lists
• Backup coverage for other Legal Administrative Assistants when necessary

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Amy Smith